Hong Kong Anthropological Society

1. The name of the Society shall be the Hong Kong Anthropological Society.

2. The registered address shall be:

   Hong Kong Anthropological Society
   c/o Department of Anthropology
   New Asia College
   Chinese University of Hong Kong
   Shatin, New Territories
   Hong Kong

3. The objectives for which the Society is established shall be:

   1. To promote Anthropology (including Cultural, Social and Physical Anthropology, Archeology and Anthropological Linguistics) and interest in Anthropology in the Hong Kong community by sponsoring public lectures and symposia, and the publication of materials relevant to the field of Anthropology including the journal, Asian Anthropology.

   2. To encourage Anthropological field research in and about Hong Kong, China and East & Southeast Asia.

   3. To coordinate activities of relevance to the field of Anthropology with other interested organizations.

   4. To encourage the collection, preservation and/or recording of ethnographic, archival, artifactual and historical materials relating to the cultures of Hong Kong, China and East & Southeast Asia.
      

4. The purposes to which the funds of the Society may be applied shall be those consistent with the objectives of the Society as specified in section c.) above, plus any communications necessary between members of the Society instrumental to the carrying out of those objectives.

5. The general categories of membership shall be:

   1. Ordinary Membership - those with interests in any of the different fields of Anthropology whether professional or non-professional.

   2. Family Membership - those persons living in the same household who will be entitled to only one copy of the Society's journal.

   3. Student Membership - those students registered full-time in tertiary educational institutions in Hong Kong.

   4. Life Membership - those past or present members who in the opinion of the Executive Committee have made a significant contribution to the field of Anthropology and who sustain a continuing interest in the Society's Hong Kong activities. Each admission to this category requires a separate approval by the Executive Committee.

   5. Corresponding Membership - those living outside Hong Kong with an interest in the Society's activities. Appointment is at the discretion of the Executive Committee and is renewable on a year-to-year basis. Membership does not include the Society's journal.

      The annual subscription rate for each category of membership shall be as from time to time approved at a general meeting of the Society and shall be payable in advance on the 1st of January each year.

      Each member living in Hong Kong will receive notification of all Society meetings, field trips, minutes of the Annual General Meeting and other activities.

      All members [except Corresponding Members] will receive the journal Asian Anthropology and any other publications of the Society.

6. The governing body of the Society shall be an Executive Committee composed of officers elected by a general meeting at which all attending members [excluding Corresponding Members] may vote. The offices, which may be held by no more than two people at the same time, shall consist of:

   Chair
   Vice-Chair Secretary
   Treasurer

   The elected officers of the Executive Committee may co-opt other members of the Society to join the Executive Committee in its work.

   Of the elected officers of the Society, only the Chair may not serve more than two consecutive terms of office in the post.

7. Meetings shall be held as follows:

   1. The Annual General Meeting shall be held each year on or before June 30th.

      1. to receive a report of the activities of the Society during the preceding year

      2. to receive the balance sheet and statement of receipts and expenditures made up to December 31st of the previous year
         

      3. to elect the officers of the Society
         

      4. to appoint an auditor or auditors if necessary

   2. Ordinary or extraordinary general meetings of the Society may be convened at any time by the Executive Committee, or if demanded, by a notice in writing addressed to the Secretary specifying the purpose of the meeting and signed by no less than 10 members [excluding Corresponding Members] whose current subscriptions have been duly paid.

   3. Members shall be notified in writing of all general meetings at least seven days in advance. A quorum for a general meeting shall be formed by at least 10% of the current, paid-up membership [excluding Corresponding Members] present.

   4. The Executive Committee shall meet at least six times per year. Such a meeting may be called by any of the officers; a quorum will consist of four members.

   5. All matters at all meetings held in accordance with provisions g.1,2,3, and 4 above shall be decided by majority vote of the members present either by a show of hands or, where the majority deems it appropriate, by secret ballot. The person presiding shall have the casting vote in case of a tie.

8. Amendments to this constitution must be proposed in writing by at least 10% of the paid-up membership [excluding Corresponding Members] to the Executive Committee which shall submit them to an extraordinary general meeting duly summoned by a notice specifying the object of the meeting. Any amendment must be approved by a majority of those present. Any amendment approved by such a meeting shall come into force on the date resolved by the meeting.

9. The Society may be wound up by a resolution of the Executive Committee confirmed by a resolution passed by a majority of at least three-fourths of the members [excluding Corresponding Members] present and voting thereon at the annual general meeting of the Society of which not less than seven days notice specifying the intention to propose the resolution will have been duly given.

   Upon the passing of such a resolution, the assets shall be realized and the liabilities discharged and the winding up conducted and completed under the direction of the Executive Committee to which any surplus balance books, records and store shall be delivered for disposal according to the direction of the Society given at the general meeting held for the passing of the winding up resolution.
   

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