• Follow the advice from the Department of Health to stay at home or special designated centres during the incubation period, if being identified as a Close Contact.
• For hostel resident students who are required to stay at home, but are unable to do so, a single room could be arranged by the warden.
• For staff who are Close Contacts and need to be certified to account for leave of absence could approach UHS for assistance.
• Medical Screening for symptomless Close Contacts or social contact or protected contacts is not considered necessary.
• Consult a doctor if you are sick especially with respiratory symptoms with or without fever.
• Staff/student may approach UHS for issuance of health certificates if they plan to leave Hong Kong.

• Call urgent Committee on Health Promotion and Protection meeting (if considered necessary by the Chairman).
• Keep all University staff and students informed with updated information of Pandemic and Avian Flu outbreak situation in Hong Kong (and overseas) and the measures taken/to be taken on campus through mass mailing, Health Promotion and Protection website, publicity posters, and forums, etc. (in conjunction with Director, UHS and Information Coordinator).
• Review class/examination arrangements.
• Review University activity arrangements.
• Tightening of the Mask Policy in line with prevailing Government and hospital policy for all staff, students, workmen, bus drivers and food handlers.

• All staff at the clinic are required to wear surgical masks whilst in the clinic.
• All persons at the clinic have to follow the current mask policy.
• Maintain & observe Infection Control Measures at UHS.
• Adopt a triage system for patients with fever.
• Operate a Fever Clinic by a team of designated physician and nurse with PPE.
• Monitor any outbreaks of respiratory infection on campus.
• Maintain a running record of patients seen with fever & Influenza for assessing the trend & for any necessary follow up action.
• Influenza vaccination for high risk groups or all members of the University who wish to be vaccinated.
• Monitor & follow-up responses to Health Declaration Form from hostel or individual students with positive findings.
• Temperature screening for all patients of the Dental Unit.
• Stock up an adequate number of infrared thermometers and earprobe thermometers.
• Talks on Pandemic and Avian Flu outbreak Awareness & Preventive Measures to students and staff groups.
• Screen and monitor University staff sick leave records.
• Operate a special Pandemic and Avian Flu Clinic for staff or students suspected of suffering from Pandemic and Avian Flu related signs or symptoms.
• Step up infection control measures and internal operational guidelines at UHS medical and dental clinics.
• Weekly canteen inspection with Canteen Service Officer.
• Arrange ambulance transfer for patients with high fever and/or signs and symptoms of Pandemic and Avian Flu infection to hospital for assessment.
• Information Coordinator to follow up and maintain daily report on any staff and students under observation for possible Pandemic and Avian Flu outbreak infection or admitted to hospital as probable or suspected Pandemic and Avian Flu outbreak patients; to liaise with EMO for disinfection or cleansing when a case or Close Contact is noted.
• Discontinue all medical procedures which may cause droplet transmission (such as throat swab taking, spirometry and laryngoscopy).
• Full PPE with goggles, gown and N95 masks for all medical, dental and nursing staff.
• Arrange deployment of staff and re-arrange appointment schedules to handle increased caseload of patients with Pandemic and Avian Flu symptoms.
• Arrange continuation of basic medical service at UHS on long holidays.

• College/I-House/Postgraduate Hall Coordinators to call meetings with College representatives to advise on special measures (e.g. mass temperature screening, briefing sessions, demand for masks, disinfection procedures) and relay to members the advice, comments and measures adopted by the Committee.
• Maintenance of hostel environmental hygiene. Hostel management teams to follow their respective guidelines including intensified cleaning and disinfecting efforts in public areas of the hostel.
• Maintain sufficient stock of oral thermometers, surgical masks and disinfectant in hostels.
• Sale of face masks for hostel residents.
• Arrange for designated areas in hostels for Pandemic and Avian Flu information dissemination.
• No overnight visitors in College hostels.
• No non-CUHK visitors to College hostels.
• No visitors are allowed on residential floors of College Hostels.
• All visitors to log in and out at College hostel receptions.
• No visitors (CUHK or non-CUHK) are allowed in PGH; "No Visitors" sign posted outside specific entrance.
• Warden to hold meetings with students to disseminate the relevant information.
• Check whether any overseas programmes organized by Colleges are taking place or will take place in the Pandemic and Avian Flu-infected area.  Colleges should consider contingency measures as appropriate.
• Temperature screening for mass activities on campus.
• Intensify education of the residents through the notice boards and Resident Committee.
• Completion of Health Declaration (prepared by UHS) by all hostel residents (and guests) returning from trips outside Hong Kong.
• All residents and guests returning from Pandemic and Avian Flu-infected areas are required to report to hostels/PGH counter to measure the body temperature daily for 10 consecutive days apart from completion of the 'Health Declaration'.
• Enforce wearing of masks in public places.
• All residents to log in and out of the hostels.
• No guests and visiting relatives applications will be accepted by PGH.
• Consider postponing and/or cancelling programmes/activities/gatherings (both local and overseas) organized by Colleges based on advice from the Committee on Health Promotion and Protection.
• Reinforced cleansing and disinfection of common areas.
• The use of bleach tablets in flushing water tanks.

• Distribution and supply of surgical masks in accordance with the tightened Mask Policy.
• Weekly canteen inspection with Canteen Service Officer, issue guidelines for canteen staff, consider seating arrangements for patrons.

• Coordinate and review with EMO on environmental disinfection procedures and program on campus, in particular areas with bird droppings. 
• Increase the stock of disinfectant to one month's consumption.
• To liaise with canteen management committees on inspection of environmental hygiene conditions in canteens, with particular attentions on personal hygiene of their staff.
• Liaise with Security Unit to enforce mask wearing policy on University campus and transportation.
• Arrangements to set up waste bins for used masks at strategic locations with periodic collection and disposal services.
• Coordinate with EMO to increase the frequency of general cleaning and disinfection of buildings on campus.
• Liaise with Colleges and hostel management for special cleaning and disinfection assistance from EMO.
• To liaise with EMO and Security Unit on monitoring the number of bird carcasses found on campus.
• To liaise with LASC on instructions and preventive measures from the authority in combating Avian Flu.
• To arrange and coordinate with EMO and LASC on engaging specialist contractors for euthanasia of avian population when such action is required,
• To liaise with Security Unit to close off specific areas considered by the Committee on Health Promotion and Protection to be of high risk in contracting Avian Flu.
• Liaise with the Registry and EMO on environmental safety arrangements during examination period and methods to quarantine suspected articles.
• To monitor the quality of surgical masks acquired by the University.
• To coordinate with departments on N-95 user testing.
• Co-ordinate the setting up of disinfection carpets or other safety means at building entrances.

• General environmental disinfection on campus.
• Provision of Bio-safe bins on campus for disposal of used masks.
• Disinfection of specific locations when a Pandemic and Avian Flu patient or a Close Contact is noted.

• Participate in Committee meetings.
• Relay decisions and important messages of the Committee to Faculty Secretaries and Head of Graduate School Office for information and necessary action.
• When necessary, consider the need for any special arrangements for classes/examinations, based on the advice of the Committee.
• Advise the Committee on Health Promotion and Protection and the VC/AAPC, if necessary, on the implementation, arrangements and implication for continuation of class or suspension of the University academic activities.
• Help disseminate information about decisions of the University on special arrangements for academic activities, and coordinate the implementation of such special arrangements.
• Coordinate the posting of academic announcements made by faculties, schools, departments and academic units.

• Participate in Committee on Health Promotion and Protection meetings and provide translation service for the Committee.
• Remind student societies to strictly observe the Pandemic and Avian Flu preventive guidelines when organizing activities and consider postponing or cancelling the activities if they are high-risk activities based on advice from the Committee.
• Disseminate updated information from the Committee to students via OSA's monthly publication "University Marketplace" and also the electronic version of the publication on OSA's website.
• Ensure implementation of the mask-wearing policy during student activities/gatherings.
• Consider postponing or cancelling programmes/activities/gatherings (both local and overseas) organized by OSA based on advice from the Task Force.
• Strengthen environmental hygiene in student amenities and OSA's offices (especially toilets) with EMO's assistance.
• Consider the closure of the swimming pool based on advice from the Committee and the University Safety and Environment Office

For International Students

• Send updated email to international students on (a) laboratory-confirmed Pandemic and Avian Flu cases inside and outside of Hong Kong; or (b) Pandemic and Avian Flu Alert in Hong Kong and provide preventive guidelines as issued by the University.
• Distribute notice on updated news and preventive guidelines in students' mailbox at OAL.
• Convey options for international students such as early departure, course attendance, examination and credit transfer.
• Persuade students to avoid traveling to countries where there are confirmed cases of Pandemic and Avian Flu.
• Advise international students to avoid large group of activities and report their illnesses to regional coordinators.
• Ensure implementation of the mask-wearing policy during student activities and gatherings.
• Cancel all extra-curricular activities.

Partner Universities

• Provide updates on any new preventive measures on Pandemic and Avian Flu introduced by the Committee on Health Promotion and Protection to partner universities.
• Liaise closely with the international office with partner universities on information sharing and action to be taken regarding Avian Flu.
• Provide latest information on the steps taken by CUHK and OAL.

For Outgoing Students

• Students leaving Hong Kong may visit the UHS for health certificates 48 hours prior to departure, if necessary.
• Monitor outgoing students going to affected areas.

Linkage

• To inform visitors who plan to visit CUHK on development of Avian Flu in Hong Kong. It allows them to make their own judgment on visiting.

Office

• Provide updated information and relevant links in the section of NEWS on OAL website (http://www.cuhk.edu.hk/oal/news/news.htm).
• Maintain a sufficient supply of surgical masks.
• Distribute relevant information to OAL staff.
• Disinfect common areas used by students twice a day.
• Place a disinfection carpet at the main entrance.
• Liaise with Registry, faculties, departments and colleges to explore alternatives for course assessments (e.g. course attendance, credit transfer and early examination) should students wish to leave early.
• Discuss with supervising PVC and others whether programme in countries/cities where there are confirmed cases of Avian Flu should be suspended.
• OAL will in consultation with the supervising PVC review whether certain exchange programmes should be suspended if there are reports of Pandemic and Avian Flu inside and outside Hong Kong.
• Advise colleagues to report any illness.
• Take necessary actions if class suspended such as inform international students and partner universities.

• Take temperature of all security staff on reporting to duty.
• Intensify cleaning and disinfecting efforts in the office and patrol vehicles.
• Enforce wearing of masks by all in public or office areas as directed by the Committee on Health Promotion and Protection.
• Re-deployment of staff and re-arrange appointment schedules to handle caseload relating to Pandemic and Avian Flu symptoms.
• Assist in arranging ambulance transfer for patients with high fever to hospital for assessment.
• Consider setting up two operational centres and two separate teams in each shift to minimize the chance of Avian Flu transmission.
• Consider disinfecting (tyres only) all vehicles entering Campus.

• Use pressure sprayer to spray dilute bleach with water 1:99 daily.
• Clean the air filter of shuttle light bus regularly.
• Provide signage at bus stops and on buses to advise passengers to put on surgical masks on shuttle buses.
• Enforce wearing of surgical masks on shuttle buses.
• Use dilute bleach with water 1:99 to clean the interior of the bus compartment, such as windows, guard rails, grab rails, straps, stanchions, seats and floor daily.
• Continuation of bus operation to be decided by the Committee.

• Stay alert to the announcement by the Committee on Health Promotion and Protection.
• Step up cleaning and disinfection for public areas such as offices, Central Computer Room, user areas, meeting rooms, and seminar rooms.  Disinfect the console area of the Central Computer Room in every 8-hour shift by on-duty operators.
• Maintain sufficient stock of surgical masks and disinfectant.
• Enforce wearing of masks for all staff.  Remind on-duty operators to disinfect hands as often as possible.
• Close user areas and cancel all seminars for users if classes are suspended.
• Advise staff not to attend conferences, seminars, and training courses run by outside organizations whenever possible.
• Minimize the number of meetings.
• Step up the purchase and upgrade work of critical production systems which are tight in capacity, if not completed.
• Release the previously identified staff members to work at home.