A. When any staff or students are noted as Pandemic and Avian Flu outbreak Close Contacts

• Report to your Department/unit heads, College or hostel staff, or UHS Information Coordinator if you consider yourself or have been told by officers of the Department of Health that you are a Pandemic and Avian Flu outbreak Close Contact.
• Hostel resident students, who are Close Contacts and are unable to return home, a single room would be arranged by the warden.
• Staff will be certified with Special Leave at UHS. 
• Consult your doctor at UHS or Government Clinic if you become sick.

B. When staff/students are admitted to hospital as Probable or Suspected Pandemic and Avian Flu outbreak patients

• Follow the advice from the Department of Health to stay at home or special designated centres during the incubation period, if being identified as a Close Contact.
• For hostel resident students who are required to stay at home, but are unable to do so, a single room would be arranged by the warden.
• For staff who are Close Contacts and need to be certified to account for leave of absence could approach UHS for assistance.
• Medical Screening at UHS for symptomless Close Contacts or social contact or protected contacts is not considered necessary.
• Consult a doctor if you are sick especially with respiratory symptoms with or without fever.
• Staff/student may approach UHS for issuance of health certificates if they plan to leave HK.

A. When any staff or students are noted as Pandemic and Avian Flu outbreak Close Contacts

• CHPP Chairman, Information Coordinator and UHS Director to provide information to all University staff and students to allay anxiety and confusion.
• Hold meetings to monitor the situation in the community and on campus and to advise on any specific and additional preventive measures.
• Provide daily updates on Chairman’s Announcements and the status of the staff/student affected with Pandemic and Avian Flu infection via the Health Promotion and Protection website.

• Call urgent CHPP meeting (if considered necessary by the Chairman).
• Keep all University staff and students informed with updated information of Pandemic and Avian Flu outbreak situation in Hong Kong (and overseas) and the measures taken/to be taken on campus through mass mailing, Health Promotion and Protection website, publicity posters, and forums, etc. (in conjunction with Director, UHS and Information Coordinator).
• Review class/examination arrangements. 
• Review University activity arrangements.
• Tightening of the Mask Policy in line with prevailing Government and hospital policy for all staff, students, workmen, bus drivers and food handlers.

• All staff at the clinic are required to wear surgical masks whilst in the clinic.
• All persons at the clinic have to follow the current mask policy.
• Maintain & observe Infection Control Measures at UHS.
• Adopt a triage system for patients with fever.
• Operate a Fever Clinic by a team of designated physicians and nurses with PPE.
• Monitor any outbreaks of respiratory infection on campus.
• Maintain a running record of patients seen with fever & influenza for assessing the trend & for any necessary follow up action.
• Influenza vaccination for high risk groups or all members of the University who wish to be vaccinated.
• Monitor & follow-up responses to Health Declaration Form from hostel or individual students with positive findings.
• Temperature screening for all patients of the Dental Unit.
• Stock up an adequate number of infrared thermometers and earprobe thermometers.
• Talks on Pandemic and Avian Flu Awareness & Preventive Measures to students and staff groups.
• Screen and monitor University staff sick leave records.
• Step up infection control measures and internal operational guidelines at UHS medical and dental clinics.
• Weekly canteen inspection with Canteen Service Officer.
• Arrange ambulance transfer for patients with high fever and/or signs and symptoms of Pandemic and Avian Flu infection to hospital for assessment.
• Information Coordinator to follow up and maintain daily report on any staff and students under observation for possible Pandemic and Avian Flu outbreak infection or admitted to hospital as probable or suspected Pandemic and Avian Flu outbreak patients; to liaise with each of these staff/students daily and maintain a report on their progress for as long as is necessary, update bulletin to the Pandemic and Avian Flu website and other action as detailed under the internal guidelines for UHS; to liaise with EMO for disinfection or cleansing when a case or Close Contact is noted.
• Discontinue all medical procedures which may cause droplet transmission (such as throat swab taking, spirometry and laryngoscopy).
• Full PPE with goggles, gown and N95 masks for all medical, dental and nursing staff.
• Arrange deployment of staff and re-arrange appointment schedules to handle increased caseload of patients with Pandemic and Avian Flu symptoms.
• Information Co-ordinator to advise OAL should any exchange students are affected as Close Contact.

• All staff at the clinic are required to wear surgical masks whilst in the clinic.
• All persons at the clinic have to follow the current mask policy.
• Maintain & observe Infection Control Measures at UHS.
• Adopt a triage system for patients with fever.
• Operate a Fever Clinic by a team of designated physicians and nurses with PPE.
• Monitor any outbreaks of respiratory infection on campus.
• Maintain a running record of patients seen with fever & Influenza for assessing the trend & for any necessary follow up action.
• Influenza vaccination for high risk groups or all members of the University who wish to be vaccinated.
• Monitor & follow-up responses to Health Declaration Form from hostel or individual students with positive findings.
• Temperature screening for all patients of the Dental Unit.
• Stock up an adequate number of infrared thermometers and earprobe thermometers.
• Talks on Pandemic and Avian Flu outbreak Awareness & Preventive Measures to students and staff groups.
• Screen and monitor University staff sick leave records.
• Operate a special Pandemic and Avian Flu Clinic for staff or students suspected of suffering from Pandemic and Avian Flu related signs or symptoms.
• Step up infection control measures and internal operational guidelines at UHS medical and dental clinics.
• Weekly canteen inspection with Canteen Service Officer.
• Arrange ambulance transfer for patients with high fever and/or sign and symptoms of Pandemic and Avian Flu infection to hospital for assessment.
• Information Coordinator to follow up and maintain daily report on any staff and students under observation for possible Pandemic and Avian Flu outbreak infection or admitted to hospital as probable or suspected Pandemic and Avian Flu outbreak patients; to liaise with EMO for disinfection or cleansing when a case or Close Contact is noted.
• Discontinue all medical procedures which may cause droplet transmission (such as throat swab taking, spirometry and laryngoscopy).
• Full PPE with goggles, gown and N95 masks for all medical, dental and nursing staff.
• Arrange continuation of basic medical service at UHS on long holidays.
• Information Coordinator to contact hospital and Department of Health to trace and follow up Close Contacts of the affected staff/students.
• Information Coordinator to liaise with each of the Pandemic and Avian Flu outbreak patients daily and maintain reports on their progress, update bulletin to the Pandemic and Avian Flu website and other action as detailed under the internal guidelines for UHS.
• Discharged Pandemic and Avian Flu outbreak patients should also be followed up daily by the Information Coordinator on their progress.
• CHPP Chairman, Information Coordinator and Director, UHS to provide information to all University staff & students to allay anxiety and confusion.

A.  When any staff or students are noted as Pandemic and Avian Flu Close Contacts

• College/I-House/Postgraduate Hall Coordinators to call meetings with College representative to advise on special measures (e.g. mass temperature screening, briefing sessions, demand for masks, disinfection procedures) and relay to members the advice, comments and measures adopted by the CHPP.
• Maintenance of hostel environmental hygiene. Hostel management teams to follow their respective guidelines including intensified cleaning and disinfecting efforts in public area of the hostel.
• Maintain sufficient stock of thermometers, surgical masks and disinfectant in hostels.
• Sale of surgical masks for hostel residents.
• Arrange for designated areas in hostels for relevant information dissemination.
• Warden to hold meetings with students to disseminate the relevant information.
• Check whether any overseas programmes organized by Colleges are taking place or will take place in the affected areas.  Colleges should consider contingency measures as appropriate.
• Temperature screening for mass activities on campus.
• Intensify education of the residents through the notice boards and Resident Committee.
• No visitors (CUHK or non-CUHK) are allowed in all student hostels; "No Visitors" sign posted outside specific entrances.
• Completion of Health Declaration (prepared by UHS) by all hostel residents (and guests) returning from trips outside Hong Kong.
• All residents and guests returning from affected areas are required to report to hostels/PGH counter to complete a ‘Health Declaration’ form upon arrival, wear a surgical mask and record own body temperature for 7 consecutive days.
• All residents to log in and out of the student hostels.
• No guests and visiting relatives applications will be accepted by PGH.
• Consider postponing and/or cancelling programmes/activities/ gatherings (both local and overseas) organized by Colleges based on advice from CHPP.
• Reinforced cleansing and disinfection of common areas.
• Affected staff or students should stay at home on sick leave at least during the incubation period.
• Department/Unit Heads and Hostel Wardens to ensure affected staff and students' compliance with the quarantine requirement.
• If classes are not suspended:
• Intensify disinfecting efforts.
• No visitors are allowed in the hostel.
• Isolate sections of the hostel with suspected cases or close contact cases.

• If classes are suspended:
  • Encourage residents to live at home.

• Continue to stock up surgical masks and distribution to staff and students.
• Weekly canteen inspection with related units, issue guidelines for canteen staff, considers seating arrangements for patrons.

A. When any staff or students are noted as Pandemic and Avian Flu outbreak Close Contacts

• To liaise with LASC on adopting instructions on avian populations on campus from the authority.
• Coordinate and review with EMO on environmental disinfection procedures and program on campus, in particular areas with bird droppings. 
• Increase the stock of disinfectant to one month's consumption.
• To liaise with canteen management committees on inspection of environmental hygiene conditions in canteens, with particular attentions on personal hygiene of their staff.
• Liaise with Security Unit to enforce mask wearing policy on University campus and transportation.
• Arrangements to set up waste bins for used masks at strategic locations with periodic collection and disposal services.
• Coordinate with EMO to increase the frequency of general cleaning and disinfection of buildings on campus.
• If necessary, liaise with Colleges and hostel management for special cleaning and disinfection assistance from EMO.
• To liaise with EMO and Security Unit on monitoring the number of bird carcasses found on campus.
• To arrange and coordinate with EMO and LASC on engaging specialist contractors for euthanasia of avian population when such action is required,
• To liaise with Security Unit to close off specific areas considered by the CHPP to be of high risk in contracting Avian Flu.
• Liaise with the Registry and EMO on environmental safety arrangements during examination period and methods to quarantine suspected articles.
• To monitor the quality of surgical masks acquired by the University.
• To coordinate with departments on N-95 user testing.
• If necessary, co-ordinate the setting up of disinfection carpets or other safety means at building entrances.

B.  When staff/students are admitted as Probable or Suspected Pandemic and Avian Flu patients

• Arrangements to disinfect the sections of hostel where the affected student is living.
• Arrangements to collect bio-waste from the hostel.
• Provide advice and assistance to residents of staff quarters where the affected staff is living.
• Coordinate with EMO on disinfection of known activity areas of affected students and staff (and their family members residing on campus). 
• Liaise with EMO for special needs for disinfection of campus buildings, including college hostels.

• Environmental disinfection on campus.
• Careful disinfection of affected workplace, hostel areas when a Pandemic and Avian Flu patient or a Close Contact is noted.
• Advise staff to follow the guidelines on removing bird droppings.
• To increase the frequency of inspection and cleaning, for bird droppings.
• Set-up signage at strategic locations to advise against bird feeding.
• Disinfection of specific locations when an Avian Flu patient or a Close Contact is noted.

• Participate in CHPP meetings.
• Relay decisions and important messages of CHPP to Faculty Secretaries & Head of Graduate School Office for information and necessary action.
• When necessary, consider the need for any special arrangements for classes/examinations, based on the advice of CHPP.
• Advise the CHPP and the VC/AAPC, if necessary, on the implementation, arrangements and implication for continuation of class or closure of the University academic activities.
• Help disseminate information about decisions of the University on special arrangements for academic activities, and coordinate the implementation of such special arrangements.
• Coordinate the posting of academic announcements made by faculties, schools, departments and academic units.

• Participate in CHPP meetings and provide translation service for CHPP.
• Remind student societies to strictly observe the relevant preventive guidelines when organizing activities and consider postponing or cancelling the activities if they are high-risk activities based on advice from CHPP.
• Disseminate updated information from CHPP to students via OSA's publication "University MarketPlace" and OSA's website.
• Ensure implementation of the mask-wearing policy during student activities/gatherings.
• Consider postponing or cancelling programmes/activities/gatherings (both local and overseas) organized by OSA based on advice from CHPP.
• When necessary, provide an enquiry and information hotline for students and relevant counselling services.
• Help trace the Close Contact(s) of the infected student, if he/she has participated in student activities organized by OSA.
• Strengthen environmental hygiene in student amenities and OSA's offices (especially toilets) with EMO's assistance.
• Consider the closure of the swimming pool based on advice from the CHPP and the USEO.

For International Students

• Provide preventative guidelines to international students as issued by CUHK through “practical information” booklet and distribute to the international students when they check-in at OAL and via email.
• Include preventative guidelines in the E-newsletter to incoming students before their arrival.
• UHS to deliver talk during the student orientation on staying healthy and illnesses to be aware of.
• Provide updated news via email to international students on (a) laboratory-confirmed Pandemic and Avian Flu cases inside and outside of Hong Kong; or (b) Pandemic and Avian Flu Alert in Hong Kong and provide preventive guidelines as issued by CUHK.
• Suggest to international students to avoid traveling to countries where there are confirmed cases of Pandemic and Avian Flu or ask them to take precautions.
• UHS to deliver talk on the illness and preventative measures (if necessary).
• Implement mask-wearing policy during student activities (if necessary).
• Cancel large group activities for international students (if necessary).
• Convey options for international students such as early departure, course attendance and examination (if available).
• Ask international students to report experience of flu-like symptoms to regional advisors or coordinators.

Partner Universities

• Ask partner universities for contingency plans should there be confirmed cases in partner universities/cities.
• Provide updates on any new preventive measures on Pandemic and Avian Flu introduced by CHPP to partner universities and steps taken by CUHK and OAL.
• Provide information on any plans for early departure of international students at CUHK and/or cancellation of upcoming programs (if available) .

For Outgoing Students

• Remind outgoing students to cities with confirmed cases to be vigilant (pre-departure gatherings and emails).
• Outgoing students leaving Hong Kong may visit UHS to obtain health certificates 48 hours prior to departure, if necessary.
• Liaise with outgoing students in cities with confirmed cases on health and safety and any early departure arrangement made by host institutions.
• Remind all CUHK students on exchange to be vigilant.

Office

• Display posters about general hygiene.
• Inform visitors who plan to visit CUHK, on situation of Avian Flu in Hong Kong. It allows them to make their own judgment on visiting.
• Maintain sufficient supply of surgical masks.
• Review cancellation of large group activities for international students (if necessary).
• Liaise with Registry, faculties, departments and colleges to explore alternatives for course assessments (e.g. course attendance, credit transfer and early examination) should students wish to leave early.
• Take necessary actions if class suspended and inform international students and partner universities.
• Suspend programme(s) in countries/cities where there are confirmed cases of Avian Flu (if necessary).
• Designate area in office for student consultations.

• Take temperature of all security staff reporting to duty.
• All security staff to wear masks and full protective clothing whilst on duty.
• Operate two operational centres and two teams, if manpower permits, in each shift.
• Disinfect (tyres only) vehicles on leaving Campus.
• Monitor and register all visitors and vehicles entering or leaving Campus.
• Enforce / carry out any special arrangements or plans as may be decided by CHPP.

• Use pressure sprayer to spray dilute bleach with water 1:99 daily.
• Clean the air filter of shuttle light bus regularly.
• Provide signage at bus stops and on buses to advise passengers to put on surgical masks on shuttle buses.
• Enforce wearing of surgical masks on shuttle buses.
• Use dilute bleach with water 1:99 to clean the interior of the bus compartment, such as windows, guard rails, grab rails, straps, stanchions, seats and floor daily.
• Continuation of bus operation to be decided by CHPP.

• Stay alert to the announcement by CHPP.
• Maintain sufficient stock of surgical masks and disinfectant.
• Step up cleaning and disinfection for public areas such as offices, Central Computer Room, user areas, meeting rooms, and seminar rooms.  Disinfect the console area of the Central Computer Room in every 8-hour shift by on-duty operators.
• Remind on-duty operators to disinfect hands as often as possible.
• Apply a restricted access policy in Central Computer Room by allowing entry for performing official work only and no entry for visitors until further notice.
• Advise staff not to attend conferences, seminars, and training courses run by outside organizations whenever possible.
• Minimize the number of meetings.
• Step up the purchase and upgrade work of critical production systems which are tight in capacity, if not completed.
• Remind Unversity staff members about work-from-home IT planning.
• Provide solutions and checklist for teachers to continue their teaching in case of class suspension.
• If classes are suspended,
  • Release the previously identified staff members to work at home.
  • Close user areas and cancel all seminars for users.