GENERAL INSTRUCTIONS Use the form ftp://ftp.hknic.net.hk/pub/netinfo/hk-domain-template.txt for registering new domain names, for making changes to existing domain name records and for removing a domain name from the HKNIC database and root servers. The form, and only the form, should be sent via e-mail to domreg@HKNIC.NET.HK. Please do not send hardcopy registrations, MIME, or other formatted mail to the HKNIC--they will not be accpeted. Your provider will be able to send plain e-mail applications if you need help. In the Subject of the message, use the words, "NEW DOMAIN", "MODIFY DOMAIN", or "REMOVE DOMAIN" as appropriate, followed by the name of the domain to assist in sorting and locating incoming registration requests. Please do not modify the form nor remove the version number. Please send only one form per message. When completing the form, make use of nslookup at the domain name servers of Hong Kong (currently ns[123].cuhk.edu.hk) to check to see if domain names and name servers have been registered. Use the information in the database where appropriate. This will minimize the number of registrations that are returned for incomplete or inaccurate information. The instructions for completing each field are in the following three sections - one each for NEW, MODIFY and DELETE. The interpretation of missing or blank fields can vary between the New and Modify registration actions. Please read the instructions carefully and make sure the form is properly completed to accomplish the action you desire. Hong Kong domain names (.hk) are intended for Hong Kong organizations only. Multinational corporation must have an office in Hong Kong. We do not reserve names. Domain names must have name servers that can resolve them before they will be registered. Inactive names will be subjected to removal. To recover the administration cost, JUCC levies a nominal fee for domain name registration. The current fee schedule is as follows: New registration of domain name HK$200 Modification of existing domain name HK$200 Deletion of domain name Free An invoice will be sent to the Billing Contact (or Administrative Contact if the Billing Contact does not exist) when the request is implemented. Payment is due net 30 days. If payment is not received by the due date, the domain name will be removed. REGISTERING A NEW DOMAIN NAME Section 0 - Registration Action Type Following the colon, place the character "N" or the word "NEW" to indicate a NEW domain registration. Changing a name from DOMAINAME1 to DOMAINAME2 is treated as a New registration. The transfer of a name from one organization to another is also treated as a New registration. Please delete the name first and then apply again. Section 1 - Purpose of Registration Briefly describe the organization and/or the purpose for which this domain name is being registered. The description should support the choice of second-level domain in Section 2. If the domain name is for an organization that already has a domain name registered, describe the purpose of this domain and why the additional name is needed. Indicate why existing names cannot be used or why the proposed third- level name cannot be used as a fourth-level name under a domain name that is already registered. Under most circumstances, application of additional names by the same organization will not be considered. Section 2 - Complete Domain Name For third-level domain names under EDU.HK, GOV.HK, COM.HK, NET.HK, or ORG.HK, insert the three-part name of the domain you wish to register, for example, XYZ.COM.HK. The total length of the three-part name may be up to 27 characters. The only characters allowed in a domain name are letters, digits and the hyphen (-), (see RFC952). Consult RFC1591 to determine the most appropriate second-level domain to join. Briefly: COM is for commercial, for-profit organizations. ORG is for miscellaneous usually non-profit organizations. NET is for network infrastructure machines and organizations. EDU is for schools and other educational institutions GOV is for Hong Kong government departments and their agencies. These classes are non-overlapping, so it is only very rare that an organization can successfully register into more than 1 domain. Section 3 - Organization Using the Domain Name The domain name is considered to be registered to an organization. Please use the exact name as stated in the registration certificate of the organization. You may be requested to send us a copy of the certificate to verify the existence of the organization. It is important in this section to list the name and address of the end-user organization, not the Internet Service Provider (ISP) or the agent organization. If the organization has the same name as one that is already registered, explain why in Section 1 above. If item 3e is not applicable for your country, leave that item blank. Section 4 - Administrative Contact The administrative contact is the person who can speak on behalf of the organization listed in Section 3. This person should be able to answer non-technical questions about the organization's plans for the name, and procedures for establishing sub-domains, and should be able to represent the organization regarding use of the name. See RFC1032 for more detail on administrative contacts. Each person in the HKNIC database is assigned a "handle"[note 1] --a unique tag consisting of the person's initials and a serial number. This tag is used on records in the database to indicate a point of contact for a domain name, network, name server or other entity. Each person should have only one handle. If the person's handle is known, insert just the handle in item 4a and leave the rest of Section 4 blank. If a person's handle is unknown or the person has never been registered, leave item 4a blank. The registration software will check for an existing user record. If a matching user record is found, the record will be updated with any new information contained in the template. All contacts MUST include information in items 4i and 4j. Templates that do not have this information will be returned. If a service provider is submitting this form on behalf of her client, an officer from the client organization should be listed here, because the client organization is recognized to be the final authority on the usage of the domain name being applied. Section 5 - Technical Contact The domain technical contact is the person who tends to the technical aspects of maintaining the domain's name server, resolver software, and database files. This person keeps the name server running, and interacts with technical people in other domains to solve problems that affect the domain. The Internet Service Provider often performs this role. The procedures for completing Section 5 are the same as those for Section 4. If Section 5 is left blank, the information from Section 4 will be assumed. Section 6 - Billing Contact The billing contact is the person who will receive invoices for new domain registrations and existing domain modifications. The procedures for completing Section 6 are the same as those for Section 4. If Section 6 is left blank, the information from Section 4 will be assumed. Section 7 - Primary Name Server Domains must provide at least two independent servers for translating names to other resource records for hosts in the domain. The servers should be in physically separate locations and on different networks if possible. The servers should be active and responsive to DNS queries BEFORE this application is submitted. Incomplete information in sections 7 and 8 or inactive servers will result in rejection of the registration. 7a and 7b must be completed. A Modify registration request must be sent to change either of these values and a domain name modification fee of HK$200 is applicable. Please provide the fully-qualified name of the machine that is to be the name server; for example: "machine.domainame.com.hk" not just "machine". Section 8 - Secondary Name Server(s) The procedures for completing Section 8 are the same as for Section 7. At least one secondary name server is required. If several secondary servers are desired, copy Section 8 as many times as needed. Please do not renumber or change the copied section. MODIFYING A DOMAIN NAME RECORD Changing an existing record is done by replacement. That is, the contents of various fields in the database are replaced with new information from the form. If the modification involves first registering a person or name server that is not in the database, the instructions for completing Sections 4-8 "REGISTERING A NEW DOMAIN NAME" apply. Use "nslookup" if you are unsure about the current information for a domain or name server. Changes will be made if it appears that the modification request has come from a "reasonable" source. This source could be from a listed contact for the domain, from others in the same organization, the current provider, or a new provider that is about to provide support for the domain. Notification of the change and the approximate time it will take effect will be sent to: - the requester, - both old and new contacts This dissemination of change information is to assure that all parties involved are aware and concur with the change. Transfer of a domain name from one organization to another is considered a new registration. See, "REGISTERING A NEW DOMAIN NAME." Section 0 - Registration Action Type Following the colon, place the character "M" or the word "MODIFY" to indicate a modification to an existing domain registration. Transfer of a name from one organization to another is considered a new registration. See, "REGISTERING A NEW DOMAIN NAME." Section 1 - Purpose of Registration Briefly describe the purpose of the modification. If the intent is to change either the name or the IP address of name servers, make this very clear, otherwise changes to name servers will not be made. If you wish to change the name of the domain itself, file a separate DELETE registration and a NEW registration at the same time. Make it clear in this section that you are changing from one domain name to another and estimate how long you will need the old domain name. Section 2 - Complete Domain Name Insert the three-part name of the domain name you wish to modify, for example, XYZ.COM.HK. This section must be completed, even if you are making minor changes, like the phone number of a point of contact, for example. Section 3 - Organization Using the Domain Name The domain name is considered to be registered to an organization. Therefore, a change in the organization name should be explained in Section 1. Transfer of a name from one organization to another is considered a new registration. See, "REGISTERING A NEW DOMAIN NAME." Section 4 - Administrative Contact Please fill in existing contact information even though you do not need to modify this section. Fill in new information if you want to replace the existing information. Section 5 - Technical Contact The procedures for modifying information in Section 5 are the same as those for Section 4. Section 6 - Billing Contact The procedures for modifying information in Section 6 are the same as those for Section 4. Section 7 - Primary Name Server Provide a complete list of name servers (both primary and secondary). The list in the application will replace the list in the database. Please fill in existing list of servers if there are no changes to be made. If the intention is to change the name or IP address of a name server, clearly state that in Section 1 above. The default is to change either of these values. Please note that we do not hardcode the IP address of the name server unless they are within the domain name for which you are applying. Section 8 - Secondary Name Server(s) Provide a complete list of name servers (both primary and secondary). The list in the application will replace the list in the database. Please fill in existing list of servers if there are no changes to be made. DELETING A DOMAIN NAME RECORD HKNIC will remove domain names from the database upon the request of the domain name holder. A third party who believes that a domain is inactive and wants to become the holder of the name MUST try very hard to contact the original domain name holder, using e-mail, telephone, fax, and postal mail. Only after repeated attempts to contact all fail should s/he submit a Delete form with a description in Section 1 of all their attempts to contact the listed domain name holder. When the name is removed, its record will be removed from all HKNIC databases. Notification of deletion and the approximate time it will take effect will be sent to: - the requester - contacts of the domain name When a domain name is transferred from one organization to another, the HKNIC will first delete the existing record and then process a new registration. If the domain name has been placed on hold for more than 90 days because of lack of name service, the domain name may be deleted. Section 0 - Registration Action Type Following the colon, place the character "D" or the word "DELETE" to indicate a deletion of an existing domain registration. Section 1 - Purpose of Registration Briefly state the reason for removing the name. Section 2 - Complete Domain Name Insert the three-part name of the domain name you wish to have deleted. Section 3 - Organization Using the Domain Name This section MUST be filled completely. Section 4 - Section 8 These sections should be left blank. Note: [1] Please do not use NIC handle at this moment. Please leave 4a, 5a and 6a blank.