The filing of a written complaint should normally be made within (i) ninety (90) calendar days from the time the complainant knew or should have known of an act(s) of sexual harassment or action taken as a result of alleged sexual harassment or (ii) thirty (30) working days after mediation has been completed, whichever is later.

Unless an extension of time is granted by the Panel Convenor, the total time period for the investigation, from the filing of a written complaint to submission of the fact-finding report and recommended action to the Panel Convenor, will not exceed eighty (80) working days.

The Panel Convenor shall convey to the complainant and the complainee the findings and recommendations of the fact-finding report within fifteen (15) working days after receipt of the fact-finding report.

The complainant and the complainee shall submit their observations/appeal to the Panel Convenor within fifteen (15) working days after being notified of the findings and recommendations of the fact-finding report.

The Panel Convenor shall submit a final report to the Vice-Chancellor within fifteen (15) working days after receipt of the responses or the Grounds of Appeal from the complainant and the complainee. If no responses or Grounds of Appeal are received, the Panel Convenor shall review the fact-finding report and submit a final report to the Vice-Chancellor within fifteen (15) working days.

The decision of the Vice-Chancellor (or designate) will be made as soon as practicable following receipt of the final report together with the Grounds of Appeal.

The time limits set forth herein may be extended by the Panel Convenor on reasonable grounds. The Panel Convenor may consider a complaint which is out of time if he/she considers that it is fair to do so.