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What is the Personal Data (Privacy) Ordinance
About? 
The Personal Data (Privacy) Ordinance was brought into force in December
1996 to protect the privacy interests of individuals in relation to their
personal data. Under the Ordinance, every individual has the right to request
another party, e.g. a government department or a company, to confirm whether
it holds his or her personal data and to request a copy of any such data.
What is the University's policy in relation
to its collection, holding and use of recorded information about individuals?
The CUHK as a data user undertakes to comply with the requirements of the data protection principles contained in the Ordinance and to ensure that personal data kept are accurate, securely kept and used only for the purpose for which they have been collected.
In December 1996, the University set up a Personal Data Controlling Committee to publicize the policies related to the Personal Data (Privacy) Ordinance and to oversee compliance with the Ordinance by the University, its units, appointees and members. All departments/units are required to comply with all relevant provisions of the Ordinance and observe the following six Data Protection Principles under the Ordinance in the collection, use, disclosure and retention of personal data.
Principle 1 - Purpose
and Manner of Collection
This provides for the lawful and fair collection of personal data and sets out the information a data user must give to a data subject when collecting personal data from that subject.
Principle 2 - Accuracy and
Duration of Retention
Principle 3 - Use of Personal
Data
Principle 4 - Security of
Personal Data
Principle 5 - Information
to be Generally Available
Principle 6 - Access to
Personal Data
How should I make a data access or correction
request?
You have the right to request access to and correction of personally
identifiable information about yourself that is held by the University.
If you wish to access or correct your personal data held by the University,
please complete and return the Data
Access/Correction Request Form to the following offices:
| Personal Data Relating to | Office in Charge | Phone |
| Appointees of the University | Personnel Office | 2609 7286 |
| Undergraduate Students of the University | Office of Registry Services | 2609 8971 |
| Postgraduate Students of the University | Graduate School Office | 2609 8976 |
| Alumni of the University | Alumni Affairs Office | 2609 7860 |
| All other persons | Secretariat | 2696 1723 |
How can I get more information about the Ordinance?
Copies of the Ordinance and information booklets issued by the Office
of the Privacy Commissioner for Personal Data are available at the University
Libraries, College Offices and Faculty Offices. You can also call the Office
of the Privacy Commissioner for Personal Data Hotline, 2827 2827, or visit
the Office's web site at http://www.pcpd.org.hk..
A Guide for Data Users ― No.3 ― Outline Action Plan for Complying with the Data Protection Principles: http://www.pcpd.org.hk/english/publications/guide_no3_1.html
Guidelines for Securely Managing Mobile Computing Devices and Removable Storage Media ― Information Technology Services Centre: http://www.cuhk.edu.hk/itsc/security/gpis/index.html
Personal Data Controlling Committee
| Composition | ||
| Convener: | Mr. Jacob Leung, Secretary of the University | |
| Members: | Mr. Terence Chan, Bursar | |
| Mr. Eric Ng, Director of Registry Services | ||
| Mrs. Sophie Lau, Director of Personnel | ||
| Mr. Li Kai Ming, Director of Alumni Affairs Office | ||
| Mr. Thomas Tsui, Representing the Director, Information Technology Services Centre | ||
| Secretary: | Ms. Michelle Chan, Secretariat |
